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Academic Breaks and Residence Hall Closings
All halls remain open during the majority of breaks in the academic year. However, halls do close over the Winter/Christmas Break (with the exception of the Apartments and Townhouses).
Because of the reduction in the number of full-time and student staff available during breaks, the number and kinds of services are greatly curtailed. All college policies are in effect during breaks.
Activities and Events
You should register your bicycle through Parking Services, and we recommend you secure your bicycle with a solid lock to the bike racks (not trees and other immovable objects) outside each residence hall. The majority of bikes stolen during the year are those not locked or secured properly. If you have a quick release seat/tires please exercise additional security measures. You may also store your bicycle in your room provided your roommate(s) agrees and you carry, not roll or ride, the bike to and from your room. Bicycles may not be left in public areas of the residence halls (hallways, stairwells, study room, etc.) because of city and state fire regulations. Failure to comply with this regulation will result in confiscation and a fine.
To maintain a safe living environment, all exterior doors to residence halls and campus apartments are locked 24-hours a day. Do not place any items in the doorways to prevent them from closing/locking and thereby compromising security. All residents are strongly encouraged to keep their individual doors locked when exiting the room and sleeping.
The wing doors of residence halls are alarmed from midnight - 6am daily to provide additional security. Exiting an alarmed wing door is a violation of college policy.
Campus Public Safety
The Health Center is located at the north end of Hoyum Hall, and a physician or physician’s assistant is available each day Monday-Friday when classes are in session. If your illness requires you to miss classes, you should contact your professors. Prolonged or serious illness should be reported to the Student Affairs Office. Read your Health Service brochure carefully for details about services and billing. Check with your RA if you need help getting meals from Dining Services if you are ill.
Lost Key or Prox Card
You will be issued a key when you check in. For security reasons, if the key is lost, your room will be rekeyed at your expense (approximately $100). SPECIAL NOTE: Making unauthorized duplicate keys is prohibited and will be treated very seriously.
If you lose your door access card (prox), please contact your RA or DA immediately. Your lost prox card will be deactivated and you will be issued a temporary card until a replacement can be issued. The replacement fee is $10.
Opportunities for Engagement
A great way to begin your campus engagement and leadership development at Concordia is through Hall Council. Hall Council focuses as a programming group for the residence hall, planning social and educational programs for the hall. Hall Council can also recommend changes and improvements to the hall. Watch for more information in the fall of each year about how to become involved.
This section was last updated on: 2015-06-29
Room Check Inventory Sheets
At the beginning of the year, you will be given an inventory sheet on which a hall staff member has noted the condition of your room and furnishings. You should review this inventory sheet and request your RA to add anything that may have been inadvertently missed. This sheet should be returned to your RA within 24 hours.
Anytime you move from your room, your RA will check the condition of your room against the inventory sheet, and any discrepancies will be noted. The hall director will make the final inspection and any repairs or replacements will be charged to your account. Because you are responsible for any damage beyond normal wear, please be very specific and take special care to review the check sheet to avoid being charged for previous damage. Further, if you do not return the room check sheet to your RA, you will be held responsible for all damage to your room.
Generally, residence hall rooms are inspected at the beginning of each break to ensure lights are off, heat is properly set, no hazardous conditions exist, and windows and doors are locked. The college also reserves the right to conduct room inspections without prior notice to provide emergency or routine maintenance, to inspect for fire hazards or other safety-related conditions, to quell a disturbance, to protect the health and well-being of an individual or to investigate a possible violation of college policy.
Your room and roommate assignments are intended for the academic year.
Although room/roommate changes are considered, they are discouraged during the first block of the semester. After that time, if you wish to change rooms or roommates, you must first consult with your RA. You will be asked to fill out a room change request form and complete the necessary steps if a change is approved by the hall director. SPECIAL NOTE: If you change rooms without approval, you will be required to move back to your previous room, forfeit your breakage deposit, or both.
Because most students rely on their cell phone as their primary method of voice communication, individual room/apartment phones were removed in the summer of 2010. Each building maintains a telephone capable of making campus and local calls. In most cases, the phone is located at the front desk (in Brown, phones are maintained in each entry).
In the event you have property stolen (or lost) while on campus, please contact Office of Public Safety (3123). A Loss of Property/Theft Report form is available on the Office of Public Safety Website. If you wish to file for insurance coverage for your loss, we suggest you contact the police department yourself to notify them of your loss (in addition to filling out the Loss of Property/Theft Report form for the college). Because the college does not assume liability for loss of personal property, students are urged to have or acquire insurance coverage for their property housed on campus.
In the event a roommate moves to another room, moves off campus or leaves school, you may be required to do one of three things: 1) move in with someone else on your floor/unit who does not have a roommate or vice versa, 2) accept another assignment to your room or 3) pay an additional $650 per semester (prorated) to retain the room as a single. This procedure will remain in effect until all students residing in extra-occupancy rooms (study rooms, increased occupancy, etc.) have been reassigned or have had an opportunity to move into regular occupancy rooms.
SPECIAL NOTE: Students in this situation will be given one week to decide on an option. The director of Residence Life reserves the right to withhold the $650 option when the demand for on-campus housing or other considerations warrant it.
This section was last updated on: 2015-06-29
Sometimes it is difficult to differentiate between accidental damage and vandalism. While the end product may be the same, the two behaviors call for different responses. When accidental damage occurs and is self-reported to a staff member, the student will be charged only for repair or replacement costs.
Where damage or vandalism occurs and goes unreported, but the individual(s) responsible is identified, disciplinary action will be initiated and charges will include the cost for repair/replacement plus 50 percent.
COMMON AREA DAMAGE: Damages to or littering in common areas (hallways, lounges and lounge furnishings, etc.) may be charged equally among the residents of a floor or hall. If you do not want to share the cost for this kind of damage, please bring information about the responsible person(s) to your hall director. Charges for damage may be billed out, where appropriate, on a quarterly basis.
In case of a fire, sound the building alarm immediately. Then, if time permits, call the Moorhead emergency number, 9-911, and Office of Public Safety, 218-299-3123. While it would be helpful to close your room window, turn on the lights and lock your door when exiting, it is far more important you reach a safe place outside the building as soon as possible. The residence hall staff will manage the evacuation of the building. Please keep in mind that failure to leave during an alarm is a violation of state fire code and college policy.
If a tornado siren sounds, proceed to the lowest level of your residence hall. For many buildings, this is the basement level. Stay clear of windows or doors.
Work Orders and Repairs
If repairs are needed in your room, please submit a work order through the online system.
For emergency repairs, contact a member of the staff who will in turn contact Facilities Management. You should expect most repairs will be made by a member of the facilities staff between 10 a.m. and 4 p.m. Whenever possible, they will call before coming to your room. However, a confirmation note will always be left in your room if you were not present when the repair was made.